Notice of Privacy Practices
Notice of Privacy Practices
Effective Date: April 14, 2003
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED
AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Mt. Washington Pediatric Hospital is committed to the privacy and confidentiality
of your health information, which includes information that identifies you and
tells about your past, present, or future physical or mental health or condition.
Mt. Washington Pediatric Hospital (the "Hospital") is required by
law to protect the privacy of this information and to provide you with a copy
of this notice which describes the health information privacy practices of the
Hospital and its medical staff. A copy of our current notice will always be
posted at patient registration areas. You also will be able to obtain your own
copies by accessing our website at www.mwph.org, calling our office at 410-578-2635
or asking for one at the time of your next visit.
When we say "you" in this Notice, this refers to the individual who
is the subject of the health information. For minor patients (children), the
patient's "personal representative" has the right to exercise the
rights explained in the Notice. The minor patient's personal representative
is someone who is authorized to act on behalf of the patient such as a parent
If you have any questions about this Notice, please contact the Hospital Privacy
Officer at 410-578-2635.
Requirement For Written Authorization
Unless otherwise provided for in this Notice, the Hospital generally will obtain
your written authorization before using your health information or sharing it
with others outside the Hospital. If you provide us with written authorization,
you may revoke that authorization at any time, except to the extent that we
have already relied upon it. To revoke an authorization, please write to Health
Information Management Department, 1708 West Rogers Avenue, Baltimore, Maryland
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION WITHOUT YOUR WRITTEN AUTHORIZATION
Below is listed each reason for using or disclosing your health information
without your written authorization with some examples which do not include all
the ways we may disclose or use your information. Your health information also
may be shared with the Hospital's affiliated providers so that they may jointly
perform certain payment activities and business operations.
- Treatment. We may share your health information with doctors or nurses taking
care of you, and they may use that information to learn more about your medical
condition or treat you. For example, different departments at the Hospital
may share your health information to coordinate your care.
- Payment. We may use your health information or share it with others to obtain
payment for your health care services. For example, we may share information
about you with your health insurance company to determine whether it will
cover your treatment or to obtain reimbursement after we have treated you.
- Health Care Operations. We may use your health information or share it with
others in order to conduct our normal business operations. For example, we
may use your health information to evaluate the performance of our staff in
caring for you.
- Business Associates. We may share your health information with another company
that performs business services for us such as billing. If so, we will have
a written contract to ensure that this company also protects the privacy of
your health information.
- Appointment Reminders, Follow Up, Treatment Alternatives, Benefits and Services.
We may use your health information when we contact you with a reminder that
you have an appointment for treatment or services at our facility or as a follow up to determine your well being or satisfaction after receiving care
at the Hospital. We also may use your health information to recommend possible
- Fundraising. We may use information about where you live or work, and the
dates that you received treatment, to contact you to raise money to help us
operate. We also may share this information with the Hospital's charitable
foundation that may contact you to raise money on our behalf.
- Facility Directory. If you do not object, we will include your name, your
location in our facility and your general condition (e.g., fair, stable, critical,
etc.) in the Hospital's directory while you are a hospital inpatient. This
directory information may be released to people who ask for you by name.
- Friends and Family Involved in Your Care. If you do not object, we may share
your health information with a family member, relative, close personal friend,
or any other person identified by you who is involved in your care or payment
for that care. We also may notify a family member, personal representative
or another person responsible for your care about your location and general
condition, or about the unfortunate event of your death. In some cases, we
may need to share your information with a disaster relief organization that
will help us notify these persons.
- Emergencies. We may use or disclose your health information if you need
emergency treatment or if we are required by law to treat you but are unable
to obtain your written authorization. If this happens, we will try to obtain
your written authorization as soon as we reasonably can after we treat you.
- As Required By Law. We may use or disclose your health information if we
are required by law to do so.
- Public Health Activities. We may disclose your health information to authorized
public health officials so they may carry out their public health activities.
This includes reporting certain diseases, births, deaths, and reactions to
certain medications. For example, we may share your health information with
government officials who are responsible for controlling disease, injury
- Employment Related. We may release some health information about you to
your employer if your employer hires us to provide you with a physical exam
and we discover that you have a work-related injury or disease that your employer
must know about in order to comply with employment laws.
- Victims of Abuse or Neglect. We may release your health information to a
public health authority that is authorized to receive reports of abuse and
neglect when the law requires or permits such reports. We will make every
effort to obtain your permission before releasing this information, but in
some cases we may be required or authorized to act without your permission.
- Health Oversight Activities. We may release your health information to government
agencies authorized to conduct audits, investigations, and inspections of
health care facilities.
- Product Monitoring, Repair and Recall. We may disclose your health information
to a person or company that is required by the Food and Drug Administration
to conduct certain oversight activities.
- Lawsuits and Disputes. We may disclose your health information if required
by law or an order of a court that is handling a lawsuit or other dispute.
- Law Enforcement. We may disclose your health information to law enforcement
officials (under limited circumstances with some restrictions).
- To Avert a Serious Threat to Health or Safety. In limited circumstances,
we may use your health information or share it with others when necessary
to prevent a serious threat to your health and safety, or the health and safety
of another person or the public.
- National Security and Intelligence Activities or Protective Services. We
may disclose your health information to authorized federal officials who are
conducting national security and intelligence activities.
- Military and Veterans. If you are in the Armed Forces, we may disclose health
information about you to appropriate military command authorities for activities
they deem necessary to carry out their military mission.
- Inmates and Correctional Institutions. If you are an inmate or you are detained
by a law enforcement officer, we may disclose your health information to the
prison officials or law enforcement officers if necessary to provide you with
health care, or to maintain safety, security and good order at the place where
you are confined.
- Workers' Compensation. We may disclose your health information for workers'
compensation or similar programs that provide benefits for work-related injuries.
- Coroners, Medical Examiners and Funeral Directors. In the unfortunate event
of your death, we may disclose your health information to a coroner, medical
examiner, or funeral director.
- Organ and Tissue Donation. In the unfortunate event of your death, we may
disclose your health information to organizations that procure or store organs,
eyes or other tissues so that these organizations may investigate whether
donation or transplantation is possible under applicable laws.
- Research. In most cases, we will ask for your written authorization before
using your health information or sharing it with others to conduct research.
However, under some circumstances, we may use or disclose your health information
without your authorization if we obtain approval through a special review
process to ensure that research without your authorization poses minimal risk
to your privacy.
YOUR RIGHTS TO ACCESS AND CONTROL YOUR HEALTH INFORMATION
- Right to Inspect and Copy Records. You have the right to inspect and obtain
a copy of any of your health information maintained in our medical and billing
records. To inspect or obtain a copy of your health information, please submit
your request in writing to the Health Information Management Department. If
you request a copy of the information, we may charge a fee for the costs of
copying, postage or preparing a summary of information we use to fulfill your
Under certain very limited circumstances, we may deny your request to inspect
or obtain a copy of your information. We will provide a written notice that
explains our reasons for the denial and a complete description of your rights
to have that decision reviewed and how you can exercise those rights.
- Right to Amend Records. If you believe that the health information we have
about you is incorrect or incomplete, you may ask us to amend the information.
You have the right to request an amendment for as long as the information
is kept in our records. To request an amendment, please write to Health Information
Management Department and include the reasons why you think we should make
If we deny part or all of your request, we will provide a written notice that
explains our reasons for doing so. You will have the right to have certain
information related to your requested amendment included in your records.
For example, if you disagree with our decision, you will have an opportunity
to submit a statement explaining your disagreement, which we will include in
your records. This statement would be included in any future disclosure of
the health information. We also will include information on how to file a
complaint with us or with the Secretary of the Department of Health and Human
Services. These procedures will be explained in more detail in any written
denial notice we send you.
- Right to an Accounting of Disclosures. You have a right to request an "accounting
of disclosures," which is a list with information about how we have shared
your information with others. An accounting list, however, will not include
* Disclosures to you;
* Disclosures to provide treatment, obtain payment, or conduct our normal
* Disclosures made pursuant to an authorization;
* Disclosures made in the facility directory;
* Disclosures made to your friends and family involved in your care; or
* Disclosures made before April 14, 2003.
To request this list, please write to Health Information Management Department.
Your request must state a time period for the disclosures you want us to include.
We will always notify you of any cost involved so that you may choose to withdraw
or modify your request before any costs are incurred.
- Right to Request Additional Privacy Protections. You have the right to request
that we further restrict the way we use and disclose your health information
to treat your condition for that treatment, or run our facility's normal business
operations. You also may request that we limit how we disclose information
about you to family or friends involved in your care.
We are not required to agree to your request for a restriction, and in some
cases the restriction you request may not be permitted under law. However,
if we do agree, we will be bound by our agreement unless the information is
needed to provide you with emergency treatment or comply with the law.
- Right to Request Confidential Communications. You have the right to request
that we communicate with you about your medical matters in a more confidential
way. For example, you may ask that we contact you at work instead of at home.
To request more confidential communications, please write to Privacy Officer,
Mount Washington Pediatric Hospital, 1708 West Rogers Avenue, Baltimore, Maryland
- How to Obtain a Copy of Revised Notices. We may change our privacy practices
from time to time. If we do, we will revise this Notice so you will have an
accurate summary of our practices. We will post any revised notice in our
hospital reception area. You will also be able to obtain your own copy of
the revised notice by accessing our website at www.mwph.org, calling our office
at 410-578-2635 or asking for one at the time of your next visit. The effective
date of the Notice will always be located in the top right corner of the first
- How to File a Complaint. If you believe your privacy rights have been violated,
you may file a complaint with us or with the Secretary of the Department of
Health and Human Services. To file a complaint with us, please contact Privacy
Officer, Mount Washington Pediatric Hospital, 1708 West Rogers Avenue, Baltimore,
Maryland 21209, 410-578-2635. No one will retaliate or take action against
you for filing a complaint.